Absolutely. I’d make it a universal clickwrap-style agreement that applies to any person or organization purchasing, reserving, or using VID Studios services.
VID Studios Services Agreement
This VID Studios Services Agreement (“Agreement”) applies to any individual or organization that purchases, reserves, accesses, or uses services provided by Content Supply LLC d/b/a VID (“VID”).
By signing, electronically accepting, submitting an order, completing a purchase, or using VID Studios services, the customer (“Client”) agrees to the terms below.
This Agreement applies to services including:
- Private Studio Reservations
- Studio Design & Build Services
- Creator Memberships
- Related production, consulting, equipment, crew, editing, and support services
The specific services, pricing, dates, deliverables, and other applicable details are defined in the corresponding order form, proposal, invoice, booking, membership, or service selection (“Order”).
1. Services
VID agrees to provide the services selected by Client in the applicable Order.
Depending on the service selected, services may include studio access, production services, equipment, crew, consulting, studio planning, studio design, technical recommendations, implementation support, training, editing, graphics, post-production, or other related services.
Services not specifically included in the applicable Order are not included unless separately agreed to in writing.
2. Private Studio Reservations
Private Studio Reservations provide Client access to the designated VID Studio space during the dates and times identified in the applicable Order.
Reserved time includes setup, production, and teardown unless otherwise stated.
Client may use the studio for lawful production activities including video production, photography, interviews, podcasts, training, product demonstrations, commercials, branded content, and similar approved uses.
Unless specifically included in the applicable Order, studio reservations do not automatically include:
- Production crew
- Cameras
- Lighting equipment
- Audio equipment
- Teleprompters
- Editing
- Motion graphics
- Post-production
- Additional production services
Client agrees to:
- Use the studio only during the reserved time
- Follow all posted studio and facility rules
- Use equipment and facilities responsibly
- Avoid permanent alterations without prior written approval
- Remove Client-owned equipment, props, materials, and personal property after the reservation
- Leave the studio in substantially the same condition in which it was received
Additional time may be subject to additional fees and availability.
3. Creator Memberships
Creator Memberships provide recurring access to VID Studios and production services as defined in the applicable Order.
Depending on the membership selected, services may include:
- A scheduled studio session each month
- Professional production crew
- Lighting
- Audio
- Video capture
- Editing
- Social-ready video assets
- Organized asset delivery
Unless otherwise stated, Creator Memberships renew monthly and require a three-month initial commitment.
Posting, distribution, paid media, social media management, and other services are not included unless specifically identified in the applicable Order.
Production sessions must be scheduled in advance and are subject to studio availability.
Unused sessions, production hours, or deliverables do not roll over unless specifically stated otherwise.
Completed deliverables are generally delivered within 7 business days after the applicable production session unless a different timeline is agreed upon.
VID Operate Members: VID Studio access may already be included as part of an active VID Operate membership. Additional services, equipment, crew, production requirements, or usage beyond the applicable VID Operate agreement may incur additional fees.
4. Studio Design & Build Services
Studio Design & Build services may include consulting, planning, design, implementation, training, and related professional services intended to help Client create or improve a video production space.
Services may include:
- Studio layout and space planning
- Camera and capture system recommendations
- Lighting design
- Audio and microphone systems
- Sets, backdrops, and branded environments
- Teleprompters and confidence monitors
- Podcast and interview configurations
- Remote recording systems
- Live-streaming configurations
- Equipment storage and organization
- Editing and media workflows
- Production SOPs
- Team training
- Equipment sourcing
- Installation or implementation support
- Ongoing production planning
Unless specifically included in the applicable Order, equipment, construction, electrical work, structural modifications, permits, third-party labor, furnishings, shipping, and installation costs are not included in consulting fees.
Client is responsible for confirming that its premises are suitable for any recommended installation and for obtaining any necessary landlord approvals, permits, licenses, inspections, engineering services, or construction services.
VID may recommend third-party equipment, contractors, software, or vendors but is not responsible for the performance, warranties, pricing, availability, or services of third parties unless expressly agreed otherwise.
5. Client Responsibilities
Client agrees to provide VID with timely access to information, personnel, facilities, approvals, materials, and other resources reasonably necessary to perform the services.
Client is responsible for:
- Ensuring it has permission to use any materials, trademarks, locations, talent, music, intellectual property, or other assets it supplies
- Obtaining necessary releases or permissions for Client-provided participants unless VID expressly agrees to handle them
- Providing timely feedback and approvals
- Ensuring Client activities comply with applicable laws, regulations, and facility policies
Delays caused by Client may result in changes to production schedules, delivery dates, or additional fees.
6. Fees and Payment
Client agrees to pay all fees identified in the applicable Order.
Payment terms, deposits, recurring charges, cancellation terms, payment schedules, and other financial terms are governed by the applicable Order.
Additional services requested outside the original scope may require additional fees.
VID may suspend services, production, studio access, membership benefits, or delivery of work for overdue balances.
7. Cancellations and Rescheduling
Cancellation and rescheduling terms may vary by service and are governed by the applicable Order.
For scheduled studio sessions, production dates, consulting sessions, or other reserved services, Client acknowledges that VID may reserve studio space, personnel, equipment, contractors, and other resources specifically for Client.
Late cancellations or rescheduling requests may result in forfeited deposits, rescheduling fees, non-refundable charges, or other fees as stated in the applicable Order.
8. Studio Condition, Damage, and Equipment
Client is responsible for damage to VID property, facilities, sets, equipment, furnishings, or other property caused by Client or Client’s employees, contractors, guests, talent, invitees, or representatives beyond ordinary wear and tear.
Client agrees to promptly notify VID of any damage, loss, or equipment malfunction.
Client may be charged the reasonable cost of repair or replacement for damage caused during Client’s use.
9. Safety and Conduct
Client and all individuals associated with Client must follow reasonable safety instructions provided by VID and comply with all applicable laws and facility rules.
VID reserves the right to stop or prohibit any activity that it reasonably determines is unsafe, unlawful, destructive, disruptive, or outside the approved scope of use.
Client is responsible for the conduct of its employees, contractors, guests, talent, invitees, and representatives.
10. Insurance and Liability
VID may require Client to provide evidence of appropriate insurance depending on the nature of the production, event, equipment use, installation, or other activities.
Client assumes responsibility for its personnel, guests, equipment, materials, and activities while using VID facilities or participating in VID services.
To the fullest extent permitted by law, Client agrees to indemnify, defend, and hold harmless VID, Content Supply LLC, its owners, property owners, employees, contractors, agents, and representatives from third-party claims, damages, liabilities, losses, costs, or expenses arising from:
- Client’s negligence or misconduct
- Client’s breach of this Agreement
- Unauthorized use of VID facilities or services
- Actions of Client’s employees, contractors, guests, talent, invitees, or representatives
VID is not responsible for lost, stolen, or damaged Client property except to the extent directly caused by VID’s gross negligence or willful misconduct.
11. Content and Intellectual Property
Client retains ownership of Client-provided intellectual property and materials.
Upon full payment, Client receives the rights to final deliverables specifically identified in the applicable Order.
VID retains ownership of its pre-existing intellectual property, systems, processes, templates, methodologies, workflows, software, training materials, technical frameworks, studio designs, and general know-how.
Studio Design & Build recommendations may incorporate proprietary VID methodologies, templates, technical specifications, workflows, or other materials.
Client may use materials delivered specifically for its own internal operations but may not resell, sublicense, publish, distribute, or commercialize VID proprietary materials without prior written permission.
12. Production Rights and Releases
Client authorizes VID to capture video, photography, audio, and other media as reasonably necessary to perform the purchased services.
Client is responsible for obtaining appropriate authorization from individuals appearing in Client-directed productions unless VID has expressly agreed to obtain those releases.
Rights to completed media are governed by the applicable Order and any separate production agreement.
13. Portfolio and Promotional Use
Unless Client requests confidentiality in writing before production or service delivery, Client grants VID permission to display completed, publicly released work created by VID for Client for purposes including:
- VID’s website
- Portfolio
- Case studies
- Social media
- Presentations
- Sales materials
- Marketing and promotional materials
VID will not intentionally disclose confidential Client information solely because of this provision.
14. Confidentiality
Each party agrees to use reasonable care to protect confidential or proprietary information received from the other party and to use such information only as reasonably necessary to perform or receive the services.
Confidential information does not include information that:
- Is publicly available through no breach of this Agreement
- Was already lawfully known by the receiving party
- Is independently developed without use of the other party’s confidential information
- Is lawfully received from a third party without a confidentiality obligation
15. No Guaranteed Results
VID agrees to perform services professionally and in good faith but does not guarantee any specific business, marketing, sales, revenue, audience, production, operational, or performance outcome.
Studio Design & Build recommendations are based on the information, objectives, budget, space, workflow, and requirements available at the time of the engagement.
16. Term and Termination
This Agreement becomes effective when Client signs, electronically accepts, submits an Order, completes a purchase, or begins using VID services.
The Agreement remains in effect for the duration of any applicable Order or continuing service relationship.
Either party may terminate services for a material breach that remains uncured after reasonable written notice, subject to any applicable commitment, cancellation, payment, or termination terms in the applicable Order.
Termination does not eliminate Client’s obligation to pay for:
- Services already performed
- Studio time already used or reserved
- Equipment already ordered
- Non-refundable third-party expenses
- Minimum membership commitments
- Other amounts already incurred or due
17. Force Majeure
Neither party will be responsible for reasonable delays or failure to perform caused by circumstances outside its reasonable control, including severe weather, natural disasters, government actions, utility failures, facility emergencies, widespread illness, labor disruptions, transportation interruptions, or similar events.
Where reasonably possible, the parties will work in good faith to reschedule affected services.
18. Governing Law
This Agreement is governed by and construed in accordance with the laws of the State of Colorado, without regard to conflict-of-law principles.
19. Entire Agreement
This Agreement, together with the applicable Order, booking, proposal, invoice, statement of work, membership selection, or other incorporated terms, represents the complete agreement between VID and Client regarding the applicable services.
If there is a conflict between this Agreement and a specific Order, the specific terms of that Order control with respect to that purchase.
20. Amendments
Any material amendment to this Agreement must be agreed to in writing.
Electronic agreements, electronic signatures, checkbox acceptance, portal acceptance, and other electronic methods of consent will be treated as valid acceptance to the fullest extent permitted by applicable law.
Acceptance
By signing, electronically accepting, submitting an Order, completing a purchase, or using VID Studios services, Client acknowledges that Client has read, understood, and agrees to this VID Studios Services Agreement.